The Gift of Discretionary Energy

We can reach safety excellence only if we all pull together, giving our best. This takes extra energy over and beyond the energy we need to put into our job to keep from getting fired.

safety leadership tips Talking together is one of the most important things we can do to help to improve the safety in our workplaces. Letting people know that you care about them and respect them. But too many times I have seen supervisors and managers talking down to their employees ordering them to do this or that.

This is energy that we can give or withhold. This is energy that people will freely give if they are feeling valued and want to help everyone go home in one piece.

We can help people to feel really valued when we take interest in them, help them and ask them to help each other for the good of the whole organization. Being open and honest is a big part of this. Being consistent in working with them this way shows we are serious about them and want them to be a part of the team. Being clear, consistent and fair in holding everyone up to meeting the safety standards, not tolerating bully’s, and telling the truth are keys to this as well.

This is the way that most of us want to be treated so let’s do it for everyone!

Safe and Sound

We have all heard that parental admonition: “Please text me/call me when you get there…I need to know you are safe and sound!”

safe workplaceEach of us, as we travel to and from our work spaces want to be “safe and sound”—we want to return at the end of the day or at the end of our work-shift to our loved ones—safe and sound.

This phrase, safe and sound, encapsulates the “why” of Safety—so that we are not harmed—rather, we are whole, complete, and okay.

May you, and all the people in your work world, start and end each day in 2015 safe and sound.

Partner-Centered Safety

The best approach to sustainable safety excellence is through Partner-Centered Safety.

This is a proven, robust way for dedicated people to work together to get the excellent safety results they want to achieve. All dimensions of occupational safety and health as well as process safety management are positively impacted when people work this way.

create a safety cultureThere are three main aspects to Partner-Centered Safety.

  1. Developing mutual respect for and valuing each other as real people is critical. My safety mantra was “I don’t have a right to make my living in a place where it is okay for you to get hurt. Now let’s figure out how to work safely and make a profitable business.” With this message, I was trying to convey my deep respect and value for them as individuals. The people really appreciated this way of being together.
  2. Talking, listening and thinking together, looking for the best solutions and possibilities opened up new ways to do our work, building credibility, trust and interdependence. All of us brought our various experiences, skills and insights into the discussions as equals with a passion for excellence in safety and production. The decisions were made with the best thinking and technology we had rather than by arbitrary, do it my way, orders.
  3. Our culture shifted so that there was order, some stability and some control along with an openness to freely talking and thinking together to find the best solutions. The ambiguity of order and freedom worked very well as long as we were in constant conversation. For example, we learned to live in the need to have excellent safety and production at the same time.

As we worked this way good ideas bubbled up, new thinking developed, safety improved to Total Injury Rates at 0.3 or better and people discovered that they could sustain this for years (over 17 years in one case). At the same time earnings, productivity and environmental performance improved significantly.

In Partner-Centered Safety we work with the people and do not do stuff to the people, which is the traditional approach to safety.

The Lurking Elephants…Can You See Them Now?

Did you hear the story about the Safety Elephant who roamed all over the place stomping people down, messing things up, and completely blocking the ability of the people from having the important safety conversations?

creating safe workplaceYes, the elephant that got in the way of having the conversations that matter? You did? Oh, you have one of those too?

Safety First Elephants are big and smelly. Everyone knows they are there because they stink up the place, making it smell rotten. Elephants are also sneaky, often disguised, or even invisible. Sometimes they show up as the bully who tries to push everyone around and control the group. Sometimes it is a boss who just doesn’t seem to care. Sometimes it is “obliviousness” to what is really happening. Sometimes it is simply an undiscussable that has been allowed to fester. Anyone who tries to speak up about an important issue is silenced, put down, demeaned or ridiculed. The elephant just loves this. The elephants are in control! They are having a happy time!

You know that the elephant has a name…yet, you speak of it in whispers. (For the purpose of this Safety Flash, let’s call this elephant, Hiney – the H is for Hidden!) While Hiney is invisible or disguised, Hiney loves for you to talk about him/her in private, with a person you can trust. You might talk about Hiney in the restroom or by the water cooler. You make Hiney really quite visible in these conversations. But when you stay quiet in the situations that really matter – when you could constructively make an issue explicit, but you don’t – then Hiney remains very safe. So back in the workplace, Hiney keeps sneaking around, messing the place all up and stomping all over. Hiney is really very unfriendly – just loving it when someone gets hurt because you couldn’t talk about the real safety problem. Sometimes there are whole herds of Hiney’s!

Hiney is really very afraid of being made visible. If you just look Hiney (aka, the undiscussable) right in the eye and name the big, stinking elephant, everything changes! The big, cowardly, stinky, brutal Hiney seems to just melt away. You can talk about Hiney and work to fix the safety problem. There are courageous, safe ways to name and address the hidden elephants! Hiney can’t stand the light of the truth! Transparency hinders elephant herds. Fewer injuries and incidents will happen when you learn how to lift them up and address them. Call us…We’ll show you how!

Check out Can You See them Now? (Elephants in our Midst) – Discover the hidden elephants that are lurking in your organization or Work team…Then Vanquish Them! Available on Amazon.

America’s Safest Companies Conference

I found several papers from “America’s Safest Companies Conference” last year quite interesting.

One by Terry L. Mathis discussed his new book (co-Authored by Shawn M. Galloway) called “Steps to Safety Culture Excellence.” This book describes, very nicely, 43 steps that can lead to safety excellence using the more traditional approach coming out of the Newtonian/Cartesian paradigm where we see cause/effect relationships, linear processes and big results needing big efforts. A lot of their ideas are quite good.

workplace safety processesAnother paper from an award-winning company showed their outstanding progress in lowering their total recordable injury rate from around 10 to 0.5 through a steady progress of improvements over 10 years. Their work was out of the Newtonian/Cartesian perspective, quite similar to what Mathis and Galloway teach.

The new book by Sydney Dekker, “Drifting into Failure,” discusses the importance of seeing the world from the complex systems perspective. This is the perspective from which I have worked for so many years. In using this approach when I was the Plant Manager at the DuPont Belle, West Virginia Plant, we cut the total recordable injury rate from about 5.8 to below 0.3 in just three years and sustained this for 17 years. When I was leading the transformational work in New Zealand Steel, in the work described by Stephen Zafron and David Logan in their book “The Three Laws of Performance,” we worked from the complexity perspective. The total recordable injury rate at New Zealand Steel dropped by about 50% in just a year and a half.

The lesson here is quite clear. If you want to try to reach safety excellence using the Newtonian/Cartesian approach and taking 10 years to do it, then that is your choice. Doing this over 10 years requires a lot of hard, dedicated work to sustain the effort.

On the other hand, if you want to achieve excellence in safety in just two-three years, then you need to work from the complexity perspective. Not only is the process quicker, you have many fewer injuries along the way. It takes courage, persistence and commitment to make this happen.

It is clear that the approach from the complexity perspective is superior, achieving excellence more quickly with fewer injuries along the way. Leading the journey to safety excellence from the complexity perspective is what we call Self-Organizing Leadership and we use the Complexity Leadership Process to do this.

Several web sites have useful information relating to this way of leading and working:

Safety Excellence for Business

Center for Self-Organizing Leadership

RNKnowles Associates

Let’s not lose sight of our objective: We want everyone to leave the workplace at the end of their workday or shift without getting hurt—no injuries! Safety is an everyday, every minute dynamic, starting now!

Call me at 716-622-6467 to learn more about this robust, proven approach to achieve safety excellence.

The Drag of Disengaged People

In a recent email post, someone mentioned that the cost to businesses of disengaged employees is about $350 billion per year.

In another post, it was estimated that about 20% of the employees are actively disengaged; they aren’t just standing around but rather doing things like horseplay, game-playing-sabotage, and even bullying to drag the performance of the organization down. This is not only a huge loss to the business, but also a huge personal loss to these people who are so negative.

These people cause big problems by blocking the channels of communications that are so critical.

how to improve workplace safetyPeople are often reluctant to speak up in these negative environments. Ideas for improvement never surface. New employees are negatively influenced and led astray. Supervisors have a very rough time getting the people to do their work properly. Grievance rates are high and much time is wasted needlessly because these are not addressed at an early stage.

In many organizations, new employees are given a safety orientation and then go to work. The organization depends on the more senior people providing some guidance to these new people. Where there is active disengagement, this follow-up guidance is often not done so the new people try their best, but are often hurt. During the summer months this is especially serious because summer and other temporary employees are hired. These people need a lot of help, but where there is active disengagement, little help is offered and drift from business focus occurs.

When the flow of communications is blocked, the organization can easily drift into disaster. Critical information gets lost. The managers who need the feedback about how the operations are running do not get the information they need. Flying blind is not good!

In your own organizations, if you see disengaged people, begin to talk with them, share important information and ask for their help. This may be hard at first, but over time, most of these people will become more engaged. One reason that people become disengaged is because they feel ignored and under-valued.

By talking together, listening for ideas, exploring for improvements from everyone, a lot of disengaged people will begin to get involved. This is not just a one-time activity. Talking, listening, exploring together are ongoing parts of the work that pay big dividends. As leaders in your organization, you can open things up for the better.

 


The Three Biggest Safety Mistakes

The Three Biggest Safety Mistakes that Most Managers Make that Can Lead to Disaster and the Way Out.

The first Big Mistake is putting production first. Some managers are quite blunt and drive production without regard to the safety impact on the people. This sort of indifference is not common and these managers are fading away.

the three biggest workplace safety mistakesFor most managers putting production first can be quite subtle with messages like:

  • We have to get the product out and meet our schedules, but do it safely.
  • We need to do it quicker and cheaper, but do it safely.
  • We can’t miss a shipment.
  • We’ll schedule maintenance when it is convenient.
  • We’ve spent lots of money and time on training and equipment, now just get on with it and do it safely.
  • The people cause injuries and incidents.
  • There is lip service to safety, but it gets lost in the press for production.

The second Big Mistake is the normalization of drift. This can also be subtle since we want continuous improvement. We want changes that are carefully considered by co-workers, engineers and managers. These need to be documented as part of the Management of Change OSHA requirements.

But we do not want people making changes here and there with little consideration and no documentation. This can happen when a worker sees a better way to do his/her work and makes a little change. Then she/he sees another improvement and makes that change. Over time, many little changes accumulate to the point where deviance is accepted and the process suddenly goes out of control.

The third Big Mistake is having structural and cultural blocks to communications. Many organizations are structured in silos of specialization like engineering, maintenance, production, HR, accounting, shipping, etc., where people in one silo are not supposed to talk with people directly in another silo. They are supposed to communicate up through their line of management to the top of the silo and then that manager will pass the message down through his/her silo. Each time there is a step in the communication chain, information gets lost or changes or both.

Sometimes cultural practices block communications. Bullying, fear of criticism, messengers getting “shot”, etc. can also block the communications.

  • People do not ask for your opinion.
  • Management does not want bad news.
  • The “boss” doesn’t listen.
  • Mind your own business.

When communications are blocked, critical information is restricted and those who need to know it are unaware of what is happening and serious mistakes are made.

Here is the way out of this mess. All three of these Big Mistakes can be overcome.

  1. In opening up the communications in the organization where people can share and talk directly with those who need the information better decisions are made.
  2. When there is trust and interdependence, people listen to each other, critical information and decisions are openly discussed, and evaluated and much better decisions are made.
  3. When people see how they fit into the organization and the importance of their individual contributions, energy and creativity flows into their work.

These are the elements of the Complexity Leadership Process. Do you have something to add? Please share your experiences below.

Partner-Centered Safety

Sustainable levels of safety excellence are achieved only when everyone is pulling together to make their work as safe and productive as possible.

creating a safety culturePartner-Centered Safety is a robust, proven way to bring people together to achieve sustainable levels of safety excellence being based on deeply held beliefs and values.

  • People want to be treated as people.
  • Most people have good minds and think.
  • People want to know what is going on.
  • People want to be successful and want to work safely.
  • People love their kids and want to go home safely, everyday.
  • People come together as partners to co-create their shared future in a structured, focused, intense, disciplined dialogue using the Process Enneagram©.
  • People are self-organizing all the time openly and freely sharing information, building relationships of trust and interdependence through their agreements about how they are willing to work together and creating meaning.
  • All the people at all the levels in the organization are in this together contributing from their unique roles and perspectives.
  • People want to be heard, listened to, valued and respected.

A second element of Partner-Centered Safety relates to the environment in which everyone works that is complex in the sense that ideas, conditions, people, outside influences, etc. are interacting and changing all the time. Every decision is made in these complex situations yet no one has all the information, sees everything and has their mind totally focused on the specific task at hand. To over come these everyone needs help and support so that the best decisions are made in the moment of taking action.

A third element of Partner-Centered Safety is “The Bowl”. In co-creating their shared future and operating out of these shared beliefs and values a container is created consisting of their mission, vision, principles of behavior, standards of performance and expectations. This container is called “The Bowl”. The Bowl provides order for the organization, holding it together and within the Bowl the people have the freedom to make the best decisions possible. A major responsibility of the leaders and managers is to help everyone understand and maintain the Bowl through continuous conversations and interactions. If someone becomes a problem in not working this way or in violating the Bowl, management must address and deal with it. All the people have a responsibility to work within the Bowl holding each other accountable to live up to their shared agreements.

See our website for successful examples of the effectiveness of Partner-Centered Safety.

America’s Safest Companies gather in Atlanta, Georgia

The America’s Safest Companies Conference is being held in Atlanta, Georgia this week.

The America’s Safest Companies Conference is sponsored by EHS Today and will have about 350 company presidents, Vice Presidents, EHS directors and managers and others interested in helping the people in our facilities go home in one piece. There will be keynote speakers on safety and sustainability as well as four conference tracks relating to:

  • Safety and Risk Management
  • Environmental/Sustainability
  • Compliance
  • Safety Technology

The Conference begins on Monday, October 28th with a reception and then the paper sessions will run on Tuesday and Wednesday up to 2:30 PM.

This is an interesting mix of people and tracks with many papers presented by high-level people with an emphasis on integrating safety into the culture of the companies and leadership. One of the key sponsors is Fisher & Phillips, a large law firm specializing in environmental, health and safety issues among the rest of their practice relating to labor law. The lead EH &S person from Fisher & Phillips is Edwin G. Foulke, Jr. who was a former OSHA Director.

america's safest companies conferenceI’ll be participating as a sponsor for the Conference Program Brochure. I’ll have an ad in the Brochure as well as a display table. My tag line is “When safety gets right, everything else gets right”. Since I am not an official speaker, I am going to use my display table as an opportunity to talk with people about the Complexity Leadership Process that I wrote about in a previous.

While there will be papers about leadership and moving to safety excellence, I will be the only one talking about the three major areas of safety (occupational safety, occupational health and process safety) and showing how to use the Complexity Leadership Process to achieve sustainable levels of excellence and improved business performance. I’ll share my work from the DuPont Belle, WV plant, the New Zealand Steel, Auckland, NZ, and the CSR Invicta Sugar Mill in Ayr, Australia and powerful case studies.

I’ll be working my display during the Monday evening Reception as well as at all the breaks so I am hoping to connect with a lot of the Conference attendees in one-on-one conversations and open up their thinking to complexity and the importance of learning to think and live this way. This will be a very difference experience for me compared to presenting papers that I have often done and expect to do in the future. I am very interested in meeting so many people who are focused on Safety.

In April of 2014, I will also be presenting the Keynote at the Chamber of Minerals and Energy of Western Australia SHE Conference – another gathering of great minds in this industry.

As you can surmise, I am very dedicated to getting the ideas about complexity and its importance in helping people and organizations in their journeys to excellence. More and more people are beginning to see the world as Complex and are more open to learning to live and work in this paradigm.  As readers of these Blogs, I hope you are one of these on the leading edge of our thinking.

If you are at the conference, please stop by and say hello!

Richard N. Knowles, Ph.D., The Safety Sage

The Case for making Safety a Priority in Business

In my interactions with companies I often hear the people saying things like:

“If only my management really supported safety we would really get a lot better. If they say safety is number 1, then why don’t they behave that way?”

The people at the top probably know that they can have big losses, lawsuits and bad publicity if there is a serious injury, toxic chemical release or explosion. They may even wake up at night thinking about these things.

Yet safety is not their core business. They have revenue and earnings goals looming over them. Quality and production problems may be pressing them. In this environment safety is a pain in the neck, intruding at the wrong times. It is seen as more costs.

I think that we may have the safety messages backward. Rather than feeling under-valued and not supported by management around safety, let’s turn the picture around so that excellence in safety performance is the path to total business excellence performance and enhanced profits.

Everyone can play an important part in this. We achieve safety excellence by shifting the culture. We share all information, build trust and interdependence and help everyone see how they are important to the success of the entire business. We engage each other, listen for all the ideas, help people to solve the problems and challenges that come up. We ask for help because none of us can do this alone.

As the culture shifts, injury and incident rates drop thus saving a lot of money directly, people feel more valued and interested in the total business. As the credibility around safety is built, people begin to see other things that can be improved to help the business and they do them.

As we shifted the safety culture at the DuPont Belle, WV plant where I was the plant manager in the 1980s and 1990s the injury rates dropped by about 97% and earnings went up about 300%. People felt a lot better about things and focused at really making improvements. Not only did we save money with fewer injuries and incidents, people went after things like lowering the demurrage rates (the rent we pay owners of tank trucks after their deliveries were made and the trucks were left on the plant) by 75% in just a few months. We also learned how to change our process control systems from pneumatic systems to electronic systems without running parallel—thus cutting the time and costs for the conversions by about 50%. We did this 16 times without failure.

As the culture shifted towards excellence everything else shifted towards excellence. When we turn the story around from safety being a pain in the neck to becoming the leading edge for shifting the total organization to high performance and excellence, then safety becomes a focal point for the organizational change efforts.

About 80% of the large-scale organizational change efforts fail to produce the desired results and are not sustained. Rather than beginning with a large-scale change effort, we can begin with a smaller effort, focused at safety and then spread the effort as we learn how to do it and gain everyone’s support. Success is much more likely and it is sustainable. At Belle the culture shifted! One measure of that was the injury rates dropped to world-class levels and were sustained for 16 years. Everything else we measured also showed significant improvement.

Let’s shift the safety message from being a pain in the neck to becoming the leading wave for total organizational excellence!

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